Documenting Your Collections
Info-Muse Network Documentation Guide

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Events, places, people (Dating)

Definition:

Observations:

1. Use this field to enter the names of events, places and people associated with the object.
   Example

   A 19th-century monstrance used at the Sainte-Victoire church

   	Object Name	monstrance
   	Period	19th century
   	Events, places, people	Sainte-Victoire church

2. N.B.: Do not confuse the Events, places, people field with the Narrative field. The Event, places, people field contains the names of event, places and people significant to the history of the object. The Narrative field contains comments, anecdotes and contextual information on the object.
   Example

   A tuque bearing an image of the Quebec Winter Carnival

   	Object Name	tuque
   	Events, places, people	Quebec Winter Carnival
   	Narrative	This tuque was purchased on Alphonse Marcoux's first visit to Quebec City.

3. For better search results in your database, avoid using a large variety of terms; draw up an authority list and add keywords as necessary. Subdivide your list according to the events, places and people associated with the object.

Entry rules:

1. Enter the full name of the event, place or person; do not use abbreviations.
   Example

   	Events, places, people	Second World War
   	and not
   	Events, places, people	WWII

2. For a person, enter the family name, comma, space and first name.
   Example

   A hockey stick used by Maurice Richard

   	Object Name	hockey stick
   	Events, places, people	Richard, Maurice

3. Initials should be followed by periods.
   Example

   	Events, places, people	MacDonald, Georges L.

4. Periods and commas should be followed by a space, unless they are followed by other punctuation.
   Example

   	Events, places, people	Roy, C. A.; Péloquin, Louise

5. If a person has an honorific title, enter his or her family name, comma, space, first name, comma, space and the title.
   Example

   	Events, places, people	Bilodeau, Michel, doctor

6. This field may contain multiple entries separated by a semicolon followed by a space.
   Example

   A letter from Jean Talon while he was Intendant of New France

   	Object Name	letter
   	Events, places, people	Talon, Jean; New France