Documenting Your Collections
Info-Muse Network Documentation Guide

Les guides électroniques de la SMQ

Current Condition Remarks (Physical Description)

Field used for ethnology and history collectionsField used for fine and decorative arts collectionsField used for science and technology collectionsField used for archaeology collections (object data and site data)Field used for natural science collections

Definition:

  • This field contains remarks by the person or people who assessed the current condition of the object.

Observations:

  1. Remarks fields are used for information that cannot be included in any other field.
  2. This field is used in conjunction with the Current Condition and Current Condition Date fields.
    Example

     Current Condition poor
     Current Condition Date 1988-08-08
    Current Condition Remarks Cannot be displayed without major restoration work (J.B.).

Entry rules:

  1. Note the information clearly, concisely and consistently.
  2. To keep an audit trail of this field, enter the initials of the person who made the remark, in parentheses, following each remark.
    Example

    The condition of a goblet was assessed on December 12, 1988 by Lana Lang. On November 15, 1998, the goblet was struck lightly and a small crack appeared on the base. Louise Vincent immediately made a condition report.

     Current Conditiongood; excellent
     Current Condition Date 1998-11-15; 1988-12-12
    Current Condition Remarks There is a slight crack in the base of the goblet (L.V.). The location of the goblet could be hazardous (L.L.).
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